Job Posting: Administrative Assistant

Our Company

Job Description

Our Company

cmi speaker management is a global leader in the meetings industry. We represent an international roster of carefully selected authors who positively impact millions of people through their keynote speeches, books and thought leadership.

Our founder, Karen Harris, is known worldwide for her high level of integrity in all her business dealings. She has worked tirelessly to advance ethical business practices in our industry by sitting on the Board of Governors of the International Association of Speakers Bureaus for a total of 7 years and is a former Past President.

Celebrating over 15 years in business, cmi is expanding its roster of clients and looking for an exceptional team player. This opportunity is perfect for someone who wants to make a difference, in a high integrity environment with a fun, vibrant family-oriented team.

cmi is located in the desirable deep south (Midnapore), away from the expense of downtown Calgary yet close to shopping and restaurants.

If you would like to work for an entrepreneur who deeply cares about changing the world – be part of a team that feels like your second family – and rub shoulders with ‘near celebrities’ – we want to see your resume.

Please submit resume through Indeed

Job Description

We are looking for an Assistant whose role will be:

  • Assist the CEO with all travel needs, arranging appointments, filing important documents on the Cloud, office management, etc
  • Data entry and admin support for the CEO, Sales and Events teams
  • Manage and maintain large database
  • Administration and maintenance of all software (Salesforce, Dropbox, RingCentral, Cirrus, proprietary, internal server)
  • Troubleshooting for various software
  • Light reception, answer phones
  • Willing to take on any and all tasks

Required Experience:

  • Administrative experience (minimum 5-10 years) in a sales and/or high traffic environment
  • Data Entry experience (minimum 5-10 years) especially with a CRM like Salesforce
  • Database experience (minimum 5-10 years) especially with a CRM like Salesforce
  • Customer service experience in an office environment
  • Calendar management is a must

Required Skillset

  • Proven ability to work with accuracy and efficiency in a high energy environment
  • Capable of handling and completing multiple tasks with multiple interruptions
  • Demonstrated time-management skills and meeting tight timelines
  • Excels at prioritizing tasks from multiple executives
  • Thrives at working under minimal supervision
  • Knowledge of and/or experience in the speaking, event planning or meetings industry will be an asset

Essential Technology:

  • Experience with a CRM software such as Salesforce, Yesware, ACT or Goldmine
  • Advanced capability with the Microsoft Office suite of programs, with a high accuracy rating
  • You are experienced with social media, particularly Twitter, Facebook, LinkedIn and YouTube
  • You are experienced with Dropbox and the Cloud
  • You are proficient with internet research
  • You are proficient in a Mac environment
  • You are an advanced user of Google Mail & Calendars
  • Typing speed of at least 60 wpm

Desired Competencies:

  • Nurturing and compassionate with a little bit of silly
  • Speaks truthfully and does the right thing
  • Attentive to detail to the point of being anal especially while under pressure
  • Focused on key priorities and delivers on their promises
  • Solves problems easily and independently
  • Researches solutions independently
  • Strong communication skills both written and verbal
  • Cooperative and collaborative team player
  • Enthusiastic and passionate with a can-do attitude
  • Works hard, and if necessary, long hours during peak times to get the job done
  • Flexible and adaptable coping well with complexity and change
  • Calm under pressure maintaining a high level of performance
  • Assertive by taking a loving and firm stand when necessary

Job Type: Full-time

Required education:

  • High school or equivalent

Required experience:

  • Administrative Assistant: 5 years
  • Data Entry: 5 years
  • CRM (Salesforce) software: 5 years

Please submit resume through Indeed

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